Esthetic software | Client Records

Q: Built to meet industry standards and regulations

With the support of board members from the Association des professionnels en électrolyse et soins esthétiques du Québec (APESEQ) , our forms have been reviewed and validated to meet the highest standards of the esthetics industry.

Ready to REVOLUTIONIZE the way you work?

Client Records

Beauty Software

Esthetic software designed for the beauty industry

A bilingual library of ready-to-send forms

Go digital in under 30 minutes

An intuitive, easy-to-use interface

FREE TRIAL

Satisfied Clients

Expert Consultants

Google Reviews

Ready to REVOLUTIONIZE the way you work?

Client Records

Beauty Software

Esthetic software designed for the beauty industry

A bilingual library of ready-to-send forms

Go digital in under 30 minutes

An intuitive, easy-to-use interface

FREE TRIAL

Satisfied Clients

Expert Consultants

Google Reviews

Esthetic software designed for beauty and personal care professionals

ABOUT

A EMR software built for beauty professionals

Esthetik Vault is designed to meet the needs of estheticians, beauty experts and personal care professionals. Our online cloud-base platform makes the transition to digital simple, while offering human, personalized support every step of the way.

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Thank you to all our partners

Our Service

Software made for beauty professionals

Esthetic software for managing digital client records and forms

Client Records Software

Streamline client management with digital forms and a centralized space to document follow-up notes and client history.

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FREE TRIAL

Ce qui nous rend unique

The leading solution for beauty experts in Canada

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Relaxing pedicure experience in a professional beauty salon

Esthetic software for beauty salon reception

When it’s time to say goodbye to paperwork

The reality of paper client records

Paper client records take up valuable time and slow down daily operations. Searching through files, updating information manually, and managing paperwork between appointments quickly becomes time-consuming and inefficient. For beauty professionals, this constant back-and-forth means less time with clients and more time lost on administrative tasks.

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Stacked paper client records in a beauty clinic

Manual paperwork and paper client records in a salon

Beauty professional struggling to find paper client files

Disorganized paper files used for client records

Esthetic professional overwhelmed by paper client records

Available on mobile and tablet

Esthetic software mobile app available on tablet and smartphone

FREE TRIAL

Esthetic Services

Estheticians specializing in skin, facial, and body treatments.

Aesthetic Micropigmentation

Professionals trained in the art of permanent makeup.

Tattooing

Tattoo artists specializing in transforming creative ideas into designs on the skin.

Massage Therapy

Therapists skilled in professional body massage techniques.

Advanced Esthetic Technologies

Estheticians trained in advanced esthetic and skin treatment technologies.

Lash and Brow Services

Professionals trained in lash and brow enhancement techniques.

Esthetic Services

Estheticians specializing in skin, facial, and body treatments.

Aesthetic Micropigmentation

Professionals trained in the art of permanent makeup.

Tattooing

Tattoo artists specializing in transforming creative ideas into designs on the skin.

Massage Therapy

Therapists skilled in professional body massage techniques.

Lash and Brow Services

Professionals trained in lash and brow enhancement techniques.

Advanced Esthetic Technologies

Estheticians trained in advanced esthetic and skin treatment technologies.

Trusted by beauty professionals

Software created by a beauty professional, for beauty professionals.

❝ Quote from one of our users ❞
“I don’t know what you’re waiting for, make the switch. It has completely changed the way I work.”

Simplicity at the core of the perfect software

Going paperless. Accessing a secure digital database anytime, anywhere. Staying fully in control of treatments and client records. Beauty and personal care professionals choose to go digital for many reasons. But when it comes time to choose the right tool, the decision often becomes complex.

Esthetik Vault checks every box for esthetic professionals!

Easy to implement and use

You don’t want to spend hours in training only to end up with complex software that’s difficult to master and slow to deploy. Esthetik Vault is built for business owners who wear many hats. In under 30 minutes, you’ll be fully operational and ready to send your first digital forms.

Built to meet industry standards and regulations

With the support of board members from the Association des professionnels en électrolyse et soins esthétiques du Québec (APESEQ), our forms have been reviewed and validated to meet the highest standards of the esthetics industry.

Regularly updated

The esthetics industry is constantly evolving, your tools and working documents should evolve with it.

Fast, remote access to client forms

Clients can easily access and complete forms online via email, from anywhere. This saves valuable time during consultations while ensuring all required information is collected efficiently and securely.

Extensive form library available

– Interactive online forms: consent forms (including hybrid formats)
– Interactive online forms: health intake questionnaires
– Downloadable forms: pre-appointment instructions and post-treatment care
– Forms sent electronically by email
– Electronic signatures on all forms

Centralized client information management

Go fully digital with your client records. From collecting client forms to organizing notes, photos, and uploaded documents, everything is centralized. Improve efficiency, simplify management, and gain a clear overview of your daily operations.

Client file revalidation with signature at every visit

Our founder, with extensive experience in the esthetics field, understands the legal importance of revalidating client files. Digital re-signing at each visit helps ensure no changes have occurred since the client’s last appointment.

Photo Management

With the built-in media space, you can easily upload and manage all your photos, whether they’re client record images, treatment visuals, or service results. An integrated editing tool allows you to annotate images, add comments, logos, and more, directly within the platform.

Dedicated internal notes space

Think of a sticky note, but digital. A dedicated internal notes area allows you to quickly capture important client information, including personal details that help personalize the experience.

Secure document uploads

The media space allows you to upload documents, videos, and audio files as needed, whether for contracts, reports, or treatment result documentation.

Esthetic software mobile app used by a beauty professional

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Ready to revolutionize the way you work?

Join Esthetik Vault today and discover a smarter way to manage your client records.

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